Lack of time is often the main problem for business owners and managers. But in recent months, a host of artificial intelligence tools have been promising to revolutionize the way you work. Do you want to learn how to integrate AI into your daily routine, so you can finally concentrate on high value-added missions? In this article, we explain how to work with AI through easy-to-implement examples. Tips tested and approved by our team!
Why use artificial intelligence in your day-to-day work?
Some see AI as a danger for many professions. Others emphasize its potential to become a valuable ally in strengthening our day-to-day competitiveness. In this context of transformation and digitalization of our working environment, we’ve chosen this second option. Here’s why.
Whether you’re a manager, an executive or a project leader, your list of tasks is sure to grow longer by the day. Among them, administrative tasks are undoubtedly the most time-consuming and repetitive. But you also wear many strategic hats: HR policy management, business development, continuous improvement, CSR initiatives, etc.
Given the diversity of the tasks you take on, it’s vital tooptimize your time to be efficient. Whatever your sector of activity, knowing how to work with AI can make all the difference. Artificial intelligence tools such as OpenAI and its ChatGPT solution, or Google Gemini, can help you become more productive every day. And without any special IT skills! Thanks to theautomation of certain repetitive tasks, you can now devote yourself fully to more strategic, high value-added missions, such as managing your business and developing your sales activity.
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Ideas for concrete AI applications in business
Using AI in everyday life to automate administrative tasks
This is surely the easiest and most practical use of all. Do you need to send a reminder e-mail to a customer who’s overdue on his bill? ChatGPT, in both free and paid versions, will write a relevant and professional message for you in just a few seconds! But that’s not all AI can do for you. In business, administrative tasks are recurrent. On the operational side, ChatGPT helps you and your staff to :
- correct the spelling of an e-mail for all your business messages;
- write an explicit text for an effective memo ;
- reformulate meeting notes to make them more understandable;
- summarize a multi-page document to quickly retain only the essential points;
- create complex Excel formulas and manage dashboards and databases.
What’s more, knowing how to work with AI can help youimprove your organization. Indeed, ChatGPT or other AI tools can help you optimize your weekly schedule and plan your tasks in order of urgency and importance.
Integrate AI into your human resources management
Beyond your day-to-day administrative tasks, artificial intelligence can make you more productive and efficient in a number of human resources-related areas. For example, it can help you prepare a ” Welcome kit ” to welcome new employees to the company. You can also ask her to draw up an employment contract based on a pre-existing model. Last but not least, she can provide you with invaluable assistance on legal matters, although it’s best to check the accuracy of her answers.
When it comes to recruitment, you can use AI to filter through a large number of applications and find the ideal candidate from a large number of profiles. You can even ask it toanalyze your recruitment needs. As a project manager, using AI as a decision-making aid helps you to define the company’s strategic orientations.
Working with artificial intelligence to achieve your business goals
Here’s another area where AI is successfully taking its place as a personal assistant. Gemini, Google’s AI, helps you not only to target new prospects, but also to write a compelling sales offer. Give your company’s target audience the details, and the AI will adapt your message to capture the attention of your future customers.
How can you work with AI to improve your communication strategy?
Implementing a good digital strategy is a must for any company. Whether for generating ideas or putting them into shape, several digital tools will save your marketing director and his team of collaborators precious time. For example, with a collaborative tool like Notion and its integrated AI, you can :
- List the topics to be addressed in your communications according to your business and your target audience;
- write a draft of an Instagram post or blog article, and of course rework it later ;
- correct the spelling and grammar of your publications;
- translate your content into other languages.
When it comes to graphic design, there are more and moreimage-generating AIs. For everyday use,Canva’s AI already offers a wide range of options. Among them: photo retouching, drawing, animation… Enough to boost your digital marketing! Need to present your ideas interactively? Canva helps you generate professional, aesthetic carousels and infographics in just a few clicks!
In a nutshell: how to work with AI as an executive or manager
In recent months, technological advances have made artificial intelligence a ubiquitous part of our daily lives, both at home and at work. Against this backdrop of transformation, companies need to adapt to new digital challenges if they are to remain competitive in the marketplace. Today, it is essential to acquire new digital skills and learn to use AI as an ally, not as an enemy. Far from threatening human expertise, artificial intelligence tools are there solely to make us ever more efficient.
That’s why our team already uses them on a daily basis. Combined with our working methods, these tools enable us to be better equipped to offer an even higher quality service.
And now it’s your turn! Would you like to integrate AI into your business processes, but don’t know where to start? We’ll help you get to grips with these tools and make a success of your company’s digital transformation to boost productivity. Find out more about our services or contact us directly!
